About When I Work.
When I Work lets managers publish staff schedules, handle shift swaps, and track hours on mobile. Clinics use it to assign RBTs to learners and keep payroll timekeeping separate from their clinical practice management system.
How When I Work works.
When I Work is a shift-based workforce management software company founded in 2010 and headquartered in Minneapolis, Minnesota. The platform provides integrated scheduling, time tracking, and team messaging solutions designed to streamline operations for hourly workplaces.
The software serves as a comprehensive solution for managers and employees, offering features such as employee scheduling, shift swaps, time tracking, labor forecasting, and budget control. When I Work integrates with payroll systems, point-of-sale platforms, and other business management tools to create a connected workflow for shift-based organizations.
With over 200,000 workplaces using the platform across five continents, When I Work has established itself as a market leader in shift-based workforce management. The company generates between $50 million and $100 million in annual revenue and has received substantial venture funding totaling $200 million.
The company employs approximately 200 people and continues to expand its customer base across multiple industries including healthcare, retail, food service, and hospitality. When I Work's mission focuses on creating technology that helps shift-based workplaces develop happier, more productive teams through better scheduling and communication tools.
Product details
- Starting price
- $2/mo as of May 2026
- Pricing notes
- Starts at $2.50/user/month (Essentials, single-location). Pro is $5/user/month (multi-location). Premium tier also available. 14-day free trial; no free plan. No contracts or setup fees. Time & Attendance is a paid add-on.
- Deployment
- Cloud
- Free tier
- No
- Integrations
- Rippling, ADP Workforce Now, RUN Powered by ADP
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