ABA Rank operates an independent, publicly ranked directory and vendor-matching platform for the Applied Behavior Analysis industry, connecting buyers with clinics, software vendors, and service providers. We're looking for an Executive Assistant to provide high-level administrative support to leadership, keeping schedules, communications, and day-to-day operations running smoothly and efficiently.
What you'll do
- Manage complex calendars, scheduling meetings and appointments across multiple time zones and priorities
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare, proofread, and organize correspondence, reports, presentations, and meeting materials
- Act as a gatekeeper and point of contact between leadership and internal or external stakeholders
- Track action items from meetings and follow up to ensure timely completion
- Handle confidential information with discretion and sound judgment
What we're looking for
- 3+ years of experience as an Executive Assistant or in a similar high-level administrative support role
- Excellent written and verbal communication skills
- Strong organizational skills and demonstrated ability to manage competing priorities
- Proficiency with standard office and scheduling software
- Comfort working independently and exercising good judgment with minimal oversight
- High level of discretion when handling sensitive or confidential information
Nice to have
- Experience supporting executives at a small or fast-moving company
- Familiarity with project management or task-tracking tools
- Prior experience in a startup or online platform business